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Coresuite Time - SAP® Business One Add-on

Time and effort recording with all its belongings

 

coresuite timeOverview:

Fully-integrated effort recording for SAP® Business One

Your employees need a simple tool to record their work hours? No problem! Coresuite Time is the perfect supplement to the standard coresuite and SAP® Business One. With Coresuite Time you have your projects and resources permanently under control and you can manage service contracts, modules(current account, hourly subscriptions), subscriptions(periodic bills) and automatic invoices easily.

Simple service, expenses, material register and detailed analysis round off the features of Coresuite Time.

Coresuite Time ensures that working hours in your company are not only accounted for, but also are reliably recorded and charged. Likewise you can manage your service calls, as well as your service and subscription contracts and keep your projects permanently under control. With the additional solutions Coresuite Mobile and Coresuite Terminal, efforts as well as working time can be recorded out of SAP® Business One.

coresuite timeAdvantages:

Time is money: With coresuite time the effort and charge recording on sales orders are being quickened and simplified. Furthermore all requirements of a modern business will be fulfilled with the input devices: PC, touch screen and iPhone.

Coresuite Time is a time and service registration system which is not limited to a specific area. Service, material and expenses are allocated to the corresponding area, thus offering your collaborators more flexibility. Double registration or report transcription is avoided, which results in higher levels of productivity within the company. This fully integrated solution is perfect for clients in groups of companies with scattered service branch offices.

Keeping record of your services is the most important element in time and project management. This enables you to record working hours, absences (e.g. holidays, bank holidays, accidents etc) and services, based on all document types, such as business partners, projects, as well as internal positions, easily and quickly. Expressive visualization gives you control over attendances and absences and accounted work at all times. coresuite time can be adjusted to fit your own personal needs. If standard functions are not enough, we can integrate the process you desire in the solution. The open DI interface makes it possible to connect input terminals from other manufacturers. Depending on working environment, records of working hours can be conducted in various ways. The tool works with barcodes, Legic and Induk media, magnetic cards or manual inputs from BDE-Touch screen PCs (according to the manufacturer).

  • Working hours and services.The time and service register is the fundamental element in the service sector.
  • Costs and additional expenses:Costs, such as transportation rates or food expenses, can be allocated and registered to accounted services.
  • Automatic invoicing: All rendered services, as well as presented costs and additional expenses can be accounted for at any desired moment using the invoicing assistant.
  • Forms and Index cards: Precise results e.g. through original forms scanned in the background.
  • Periodic invoice: for maintenance, subscriptions or rental services can be stored in the system.
  • Nature of the contract: The standard contract in SAP® Business One can be supplemented by individual agreements, such as reaction time, shift fees, current accounts and hourly subscriptions
  • Working hours, holidays, overtime: Individual working time models (work program) can be individually defined for each employee.
  • Controlling: The collaborator area allows hierarchic superiors to keep track of their employees’ presences, absences and accounted services.
  • Multiple registration possibilities: The open structure of coresuite time satisfies all data management requirements of modern business.
  • Advantages: coresuite time is a time and service registration system which is not limited to a specific area.

Features:

Working hours and time register

Keeping record of your services is the most important element in time and project management. This enables you to record working hours, absences (e.g. holidays, bank holidays, accidents etc) and services, based on all document types, such as business partners, projects, as well as internal positions, easily and quickly. Expressive visualization gives you control over attendances and absences and accounted work at all times. coresuite time can be adjusted to fit your own personal needs. If standard functions are not enough, we can integrate the process you desire in the solution. The open DI interface makes it possible to connect input terminals from other manufacturers. Depending on working environment, records of working hours can be conducted in various ways. The tool works with barcodes, Legic and Induk media, magnetic cards or manual inputs from BDE-Touch screen PCs (according to the manufacturer).

coresuite designer screenshot Costs and additional expense

Costs, such as transportation rates or food expenses, can be allocated and registered to accounted services. Expenses can be defined over a multilevel model, directly at business partner or order level, thus allowing collaborators to automatically account for the correct costs. Additional expenses, such as material costs or fees (charges), can also be added from the product master data. Correct accounting is ensured by automatic creation of delivery notes (stock transactions).

Working hours, holidays, overtime

Individual working time models (work program) can be individually defined for each employee. For each working day, the intended working periods, with work begin and work end is defined for every work model. In addition, different time windows can be assigned to corresponding factors. For example, a collaborator’s work period on Friday from 8.00 to 18.00 hrs is calculated with factor 1, whereas from 18.00 to 24.00 hrs it is calculated with factor 1.5. Holiday and overtime balances can be permanently accounted for and updated with the time register.

Controlling

The collaborator area allows hierarchic superiors to keep track of their employees’ presences, absences and accounted services. Employees, on the other hand, have permanent access to current data regarding their working hours and holidays balance situation by a simple mouse click. In the service area, reports on overdue service orders as well as holding patterns at company, department and collaborator level, can be created.

Automatic invoicing

All rendered services, as well as presented costs and additional expenses can be accounted for, at any desired moment using the invoicing assistant. All documents concerning a business partner can be summarized, thus making it possible to create monthly invoices. All the created invoices can be mass printed, thus saving lots of time.

coresuite time automatic invoicing

Periodic invoices.

Periodic invoices for maintenance, subscriptions or rental services can be stored in the system. The invoicing assistant takes the payment frequency, which can be flexibly defined, automatically into consideration.

Nature of the contract

coresuite enterprise search presents all the documents or master data matching your search in a clear hierarchic structure. The results can additionally be filtered according to status open/closed and according to user correspondence.

Service catalogue

Time registration is conducted based on a catalogue, which defines accounting service types in the company. Articles needed for invoicing and price calculation are defined for the different service types. Prices, articles and other features can be sent to resources, business partners or to the object itself (client contract, project, etc). The service catalogue can be structured and organized with separate numbers (example NPK). Special prices for business partners and graduated prices of all price lists are taken into consideration when assessing service and invoicing.

Additional Information:

System requirements and restrictions

Hardware
Processor Intel Pentium 4 (or equivalent). Dual-core processors an advantage
Memory up to 200 MB per user is freely available to core suite
Hard Drive 50 MB free available for core suite
Resolution 1024x768
Printers Most Windows-compatible printers are supported
Internet connection For the benefit of automatic updates
Software
Operating System Windows XP, Windows 2003, Windows Vista (1), Windows 7 (1), Windows Server 2008 (1)
Runtime Microsoft. Net 3.5 SP01
SQL Server Microsoft SQL Server 2005 SP2 / 3, Microsoft SQL Server 2008 R2 (2), Microsoft SQL Server 2008 (2)
SAP® B1 2005A / B SP1 (3) , 2007A SP00 (4) , 2007A SP01, 8.8

(1) Windows Vista and Windows Server 2008 for SAP® Business One as of Version 2007 PL supports 47th Together with add-ons but it can still cause problems. SAP® Business One COM interfaces used to communicate with third-party add-ons. SAP® Business One also needs to install updates explicitly as an administrator (Right-click context menu) and run the User Account Control is disabled.

(2) The Microsoft SQL Server 2008 in connection with the Windows Server 2008 supports only!

(3) SAP® Business One 2005 will be complete only up to core version 2.50 support suite.

(4) SAP® Business One 2007 SP00 PL 47 is complete only up to core version 2.90 support suite.

Additionally:

  • from SAP® Business One 2005 SP1 PL2
  • coresuite or swissAddOns (SAP® Business One AddOn)
  • Microsoft .NET Framework 3.5

Installation

The installation of coresuite time requires the successful license acquisition and installation of coresuite. More information can be found in installation help (help.coresuite.ch).

After the successful installation of the AddOns coresuite and the licensing of the modules coresuite time, the new modules can be downloaded with the button "download updates" in SAP® Business One under Administration-> AddOns-> coresuite administration -> Administration. After this procedure, the desired modules can be clicked and installed.

After a restart of coresuite (Administration-> AddOns-> AddOn Manager -> close coresuite, wait a short while and restart) these modules will be available. After the successful installation, the following menu will appear on the left-hand side of SAP® Business One:

coresuite time side menu

Documentation:

Coresuite Time Data Sheet (.PDF)