Avalara AvaTax for SAP Business One

Sales tax is complicated. AvaTax makes it easy.

SAP Business One integrates all core business functions across your entire company - including financials, sales, customer relationship management, inventory, and operations. AvaTax for SAP Business One automatically calculates taxes during your transactions in real time, dramatically reducing the amount of time your business needs to spend on complex compliance processing, while improving accuracy and reducing costs. AvaTax provides your business with a fully integrated and automated sales tax management solution, which includes functionality to protect against audits, obsolete data, and changing tax laws.

AvaTax for SAP Business One automatically calculates taxes during your transactions in real time, dramatically reducing the amount of time your business needs to spend on complex compliance processing, while improving accuracy and reducing costs.

Simplicity.

Sales tax is compulsory, complex and costly for any business. Automating the management process saves time, money and effort. To bring that vision to reality, AvaTax provides the most complete sales tax compliance solution available—from initial calculation to electronic filing and payment.

AvaTax reduces audit risk with cloud-based sales tax services that make it simple to calculate rates, manage exemption certificates, file forms and remit payments. Best of all, AvaTax provides seamless, transparent integration with 100+ existing ERP, accounting, ecommerce and Retail POS systems.

Fast
Deliver real-time sales tax calculations as the transaction is taking place via a secure, encrypted Internet connection without disrupting your existing workflow. Streamline the exemption process with online certificate collection for you and your customer. Process returns on-time, every time with automated filing and remittance.
Easy
Seamless integration with existing business systems eliminates the guesswork. No more time-consuming collection of information for returns completion or tracking jurisdictional requirements for filing. Produce the correct exemption certificates at any time, from anywhere. Reduce turnaround time for auditor requests and customer purchasing.
Accurate
Forget having to track rates, rule changes and tax holidays: AvaTax calculates using up-to-date, real-time sales and use tax rates and rules. Ensure accuracy using AvaTax address validation, sourcing rules, product taxability and jurisdiction assignment—accurate down to the rooftop level. Reduce your audit risk with AvaTax Returns filing and remittance.
Affordable
Eliminate hardware acquisition and maintenance costs with our cloud-based service model. Simple, out-of-the-box integration reduces implementation and training costs. Subscription-based pricing is scalable to meet the needs of customers of all sizes.

Putting it all together: End-to-end sales tax compliance

Automating your sales tax calculations, exemption certificate management and filing and remittance with AvaTax means empowering your applications to have:

Current, up-to-date tax rules and regulations that are applied real-time to each transaction including:
- Address validation
- Jurisdiction assignment
- Sourcing rules
- Product taxability
Accurate calculations at the point of transaction
Exemption certificate management
On-time, every time filing and remittance of transactional sales tax liabilities

Boost the value of your business through accurate sales tax compliance with AvaTax cloud-based services.


	Real-time access to the most current rates and taxability rules within any ERP or billing system. AvaTax Calc dynamically delivers 100,000+ taxability rules and applies them across 17,000+ jurisdictions at the point of transaction, within any ERP or billing system.		Limit your non-taxed transaction audit liability. Without all the hassle and in real-time. Ensure that valid certificates are on hand immediately through electronic collection, storage and management making them accessible anywhere, anytime.		Ensure timely and accurate transactional tax filing and remittance - with simplicity. File returns and remit payments on time using a single payment solution. Whether the jurisdiction requires e-filing or mailed in hard-copy returns, AvaTax Returns performs the job.

AvaTax Calc:

Get intelligent sales tax calculations in your own software

AvaTax Calc integrates with your accounting or ecommerce software to deliver real-time sales tax calculations based on up-to-date sales and use tax rules. This includes sourcing rules, product taxability and jurisdiction assignment. Increased audit activity by taxing authorities demands businesses prove sales tax compliance through accurate calculations and reporting. AvaTax Calc makes compliance simple, with transaction history and on-demand reporting.

Beyond rates—it's a sales tax decision engine

Our sales tax rates Software-as-a-Service (SaaS) offering is more than just a calculator for sales tax rates. AvaTax Calc is an easily integrated, dynamic tax decision engine. AvaTax dramatically improves accuracy because at initial calculation, AvaTax Calc:

Validates and corrects the address—including ZIP code +4
Identifies product taxability
Applies the most current, up-to-date tax rules and regulations
Verifies tax holiday status
Applies sourcing rules (where taxable)
Automatically assigns correct jurisdiction

THEN the service provides sales tax calculation for the transaction—all in real-time with no delay or interruption to workflow—and applies it in your billing system.

ZIP Code = One Sales Tax Rate, Right? No.

Sometimes, common mistakes happen that are understandable such as assuming sales tax rates are applied by ZIP code. Did you know that some zip codes encompass as many as five different tax rates? Check out Avalara's GeoSalesTax mapping tool to see how many tax rates need to be applied in your selling areas.

Why does this happen? ZIP codes were developed by the Postal Service to improve the efficiency of mail delivery. They rarely correspond to municipal or tax authority boundaries. Special tax districts for utilities, stadiums, museums and local municipalities are common throughout the US.

Risks of poor sales tax calculation and collection practices

Many businesses rely on transactional sales tax calculation methods that are not only inaccurate and difficult to maintain, but can cost thousands of dollars in audit penalties and interest through common mistakes and out-dated information. Businesses must stay up-to-date on current and changing tax rates and rules and implement them in a timely manner to avoid penalties and interest. If you do business in more than one tax jurisdiction, or in complex states, it easily becomes more than a full-time job to keep up with changing tax rates and product taxability. Why waste hours of valuable time that could be better spent building your business rather than dealing with overhead?

We've got you covered

AvaTax Calc provides your back-end research instantly, automatically and accurately. AvaTax Calc dynamically delivers 100,000+ taxability rules and applies them across 11,000+ jurisdictions. With AvaTax, we ensure you have the most current rates applied for all your transactions.

Easy implementation, full integration

AvaTax Calc integrates seamlessly with existing business systems so you are up and running faster with accurate sales tax decisions. We integrate with hundreds of financial applications, Retail POS, ERP, ecommerce and custom systems including QuickBooks, Microsoft Dynamics, Sage, Epicor, Magento, NetSuite, Infor and more.

Affordable

AvaTax Calc is a scalable, subscription-based Software-as-a-Service (SaaS) offering that is tailored to each customer's specific needs. Empower your company to save time, money and expense by avoiding audit risk and improper sales tax calculation—call us today at 1-877-780-4848.

End-to-End Compliance with AvaTax

AvaTax Calc is part of the full AvaTax service that also includes exemption certificate management, filing and remittance.

	The Power of AvaTax Calc Real-time access to the most current rates and taxability rules within any ERP or billing system.
	The AvaTax calculation engine encompasses the most accurate and up-to-date address data available. Input addresses are automatically corrected for spelling errors and inaccurate street names. Five-digit zip codes are appended to nine-digit accuracy.
	Using advanced geocoding technology, transaction addresses are pinpoint positioned within all applicable jurisdiction boundaries. Geo-positioning provides the basis for precise identification of tax jurisdictions and roll-up to a total tax rate.
	The AvaTax service includes researched and validated system tax codes into which are assigned a broad array of product categories and individual products. This provides highly accurate taxability assessments and ensures the correct rates are calculated for all products and services.
	AvaTax is programmed with the latest information for handling destination based, origin based and hybrid sourcing rules, ensuring the most accurate possible assignment of tax rates based on individual transactions.
	Generating summary and detailed reports on-demand, easily and accurately, AvaTax gives you complete visibility to all transactions. Export your data for filing, or for complete end-to-end automation, use AvaTax Returns for fully outsourced sales tax compliance management.

AvaTax Certs:

Speed up the exemption certificate process

If your business deals with exemptions, you have non-taxable transactions that must have exemption certificates on file to prove the non-tax status of your customer. If this process is manually managed, the risk of audit is increased through inability to produce certificates in a timely fashion, lack of traceability associating transactions to certificates and improper application of sales tax.

AvaTax Certs is a complete exemption certificate management service. From wizard-driven online collection to associating the correct certificate with transactions, AvaTax Certs ensures you maintain compliance and reduce your audit risk.

Move your customers' certificates to the cloud

AvaTax Certs delivers a powerful way of managing your customers' exemption certificates: online, immediately and electronically. AvaTax Certs reduces your audit liability and risk through:

Online collection
Certificate verification
Digital storage and accessibility
Transaction association for each certificate
Expiration and upcoming renewal notification

Easy online collection―fast processing

Reduce the turnaround time for non-taxed transactions. AvaTax Certs’ rule-based wizard walks your customers and/or staff through initiating and providing the exemption certificate in minutes. Virtually eliminate slow down or losing your customers for Internet transactions.

Exemption certificate verification

AvaTax Certs ensures that each certificate is valid. No more accepting improper certificate numbers and information such as W-9s or 1099s.

Electronic storage and accessibility

Digital document storage of each certificate empowers your company to easily access certificates from anywhere, any time. Quickly produce certificates for auditors. Retain all records for the legally required amount of time for full compliance and easy access in case of audit.

Transaction and Certificate Association

Improve the customer and staff experience by associating the correct exemption certificate to transactions automatically. Your customer only has to produce the certificate and its expiration date once. All transactions that include non-taxable products will be associated with future transactions with that customer.

Expiration monitoring and renewal notification

AvaTax Certs software automatically tracks certificate expiration dates. Proactive notification is sent to you so you can initiate certification renewal requests or handle invalid certificates. No more manual checking for validity and current status of any customer’s certificate—AvaTax Certs takes the worry away with renewal notices and expiration monitoring.

	The Power of AvaTax Certs Limit your non-taxed transaction audit liability. Without all the hassle and in real-time.
	Send one or thousands of certificate requests with the click of a button. AvaTax Certs automatically queues certificate renewal requests for certificates that are about to expire or are invalid.
	Online, rule-based wizard automates the paperless collection of certificates and ensures you only collect valid certificates (for example, not W-9s or 1099s). The step-by-step wizard ensures that all required data is entered and captured.
	All collected certificates are stored digitally in a central database to dramatically speed tax-exempt transaction processing and to simplify audit preparation and defense.
	Certificate information can be integrated with your tax decision software to automatically associate certificates with transactions and to ensure accurate sales tax is applied.
	AvaTax Certs automatically tracks certificate expiration dates and can proactively send renewal requests for certificates about to expire or marked as invalid.

AvaTax Returns:

Ensure timely filing and remittance

Dramatically increase accuracy and reduce the time your company spends on sales tax return processing with AvaTax Returns. AvaTax Returns automatically processes e-file, hard-copy and Streamlined Sales Tax returns for businesses of all sizes. Virtually eliminate time and money spent on audits or penalties and interest—AvaTax Returns ensures the right amount is remitted to the right taxing authorities at the right time.

File accurately and on time. Every time.

Sales tax calculation is only the beginning of the sales tax process. Additional work for sales tax compliance occurs after the transaction. Whether you have a full-time accounting team or a single individual working to file and remit sales tax liability payments, it is a time-consuming, budget-crunching activity.

The benefits of automating your filing and remittance process with AvaTax Returns for sales tax liability include:

Stress-free returns processing
Single source and payment
Reduced sales tax liability
Records retention compliance
Notice management

Stress-free returns processing

AvaTax Returns imports your transaction tax data, prepares all forms and remits payments to each taxing authority. If you are an AvaTax Calc customer, AvaTax Returns seamlessly integrates for uninterrupted processing from transactions to filing and remittance.

No more manual tracking of jurisdictions and filing requirements—AvaTax maintains the most current jurisdiction information and requirements with consistent updates available immediately.

Reduce your cost of filing with no hardware investment required and redeploy valuable employees to income producing activities.

Single source of payment

Simplify your accounting process and Treasury management with a single ACH payment to a secured account to cover all your sales tax liability. AvaTax Returns takes care of individual payments to each entity and automatically provides e-file, hard-copy and Streamlined Sales Tax returns for businesses of all sizes.

Reduced sales tax liability

Eliminate time and money spent on audits or penalties and interest. AvaTax Returns manages sales tax notices and responds quickly with the requested information. By filing on-time, every time, you reduce the risk of audit exposure.

Records retention compliance

Comply with government records retention requirements. Digital archiving and storage enables easy access to current and previous years’ information.

Notice management

AvaTax Returns takes care of managing and responding to tax notices. No more having to track notice receipt and ensure timely turnaround of information.

End-to-End Compliance with AvaTax

AvaTax Returns is part of the full AvaTax service, including intelligent calculation and exemption certificate management.

	The Power of AvaTax Returns Ensure timely, accurate and responsive transactional tax filing and remittance—with unprecedented ease.
	For AvaTax Calc customers, automated filing begins with a review and reconciliation of tax collection data via the AvaTax Liability Worksheet. Customers using alternative tax decision software begin the Returns process with a data upload to AvaTax Returns.
	AvaTax Returns automatically populates all appropriate tax return forms with adjusted, approved collection data provided by tax decision software for all taxing jurisdictions.
	The filing and payment process is effortless for AvaTax Returns customers. Paper forms are printed and mailed, and electronic forms are filed as required by states. Remittance can be automated to a single payment via ACH transfer on the appropriate filing date.
	Comply with government records retention requirements. Digital archiving and storage is managed with easy access to previous years' information in case of audit or inquiries.
	Enable immediate responsiveness to tax notices and prevent audits with fast turnaround. Reduce or eliminate potential penalties and interest through clear, organized communication.